local_gas_station StackFuel MS

StackFuel Management System - Complete solution for managing your fuel station operations

play_arrow Get Started

info What is StackFuel MS?

StackFuel MS is a comprehensive web-based management system designed specifically for petrol stations. It handles everything from point-of-sale transactions to inventory management, customer relations, and financial reporting.

dashboard
Easy to Use

Intuitive interface designed for daily operations

security
Secure

Role-based access control and data protection

mobile_friendly
Mobile Ready

Works perfectly on tablets and mobile devices

Core Features

point_of_sale

Point of Sale (POS)

Process fuel sales with automatic calculations, tax handling, and receipt generation. Real-time stock validation prevents overselling.

  • check Real-time pricing
  • check Tax calculation (7.5% VAT)
  • check Multiple payment methods
  • check Receipt printing
inventory

Inventory Management

Track fuel stock levels, manage reorder points, and get automatic alerts for low stock situations.

  • check Real-time stock tracking
  • check Low stock alerts
  • check Stock movement history
  • check Bulk adjustments
people

Customer Management

Maintain customer database, track credit sales, manage payments, and analyze customer purchasing patterns.

  • check Customer profiles
  • check Debt tracking
  • check Payment processing
  • check Purchase history
business

Supplier Management

Manage supplier relationships, create purchase orders, track deliveries, and analyze supplier performance.

  • check Supplier database
  • check Purchase orders
  • check Delivery tracking
  • check Performance analytics
analytics

Reports & Analytics

Generate comprehensive reports for sales, inventory, customers, and financial analysis to make informed decisions.

  • check Sales reports
  • check Inventory reports
  • check Financial analysis
  • check Custom date ranges
backup

Backup & Sync

Secure your data with automated backups and cloud synchronization to prevent data loss.

  • check Automated backups
  • check Cloud synchronization
  • check Data export
  • check Restore functionality

Getting Started

securityDefault Login Credentials

Username: admin

Password: admin123

⚠️ Important: Change these credentials immediately after first login!

1
First Login

Access your StackFuel MS system through your web browser and log in using the default credentials above.

2
Update System Settings

Navigate to System → System Settings and configure:

  • Company name and details
  • Currency settings
  • Tax rates
  • System preferences
3
Change Password

Go to Account Settings and update your password to secure your account.

4
Setup Fuel Types

Navigate to Management → Fuel Types and configure your available fuel products with current prices.

5
Add Initial Stock

Use Management → Stock Management to set up your initial inventory levels.

6
Create User Accounts

Set up additional user accounts for your staff in System → Users.

User Guide

people User Roles & Permissions

Role Permissions Access Level
Administrator Complete system access, user management, system settings, reports, backup Full Access
Cashier POS operations, view inventory, basic customer operations, sales reports Limited Access

point_of_sale Using the POS System

  1. Navigate to Operations → POS (Point of Sale)
  2. Select the fuel type from available options
  3. Enter the quantity in liters or the amount in currency
  4. Choose payment method (Cash, Credit Card, or Customer Debt)
  5. Review the total amount including tax (7.5% VAT)
  6. Click Process Transaction
  7. Print or save the receipt
tips_and_updatesPro Tip

The system automatically validates stock availability and prevents overselling.

inventory Managing Inventory

Stock Status Indicators:
  • Normal Stock above reorder level
  • Reorder Stock at reorder level
  • Critical Stock at critical level
  • Out of Stock Zero or negative stock
Available Operations:
  • add Add Stock
  • tune Stock Adjustment
  • history View Stock History
  • edit Bulk Adjustments

people Customer Management

Key Features:
  • Add Customers: Create customer profiles with contact details
  • Credit Sales: Process sales on customer credit accounts
  • Payment Processing: Record customer payments and settlements
  • Balance Tracking: Monitor outstanding customer balances
  • Transaction History: View complete customer purchase records
  • Credit Limits: Set maximum credit allowances per customer

Troubleshooting & Help

Solution:

  1. Verify you're using the correct URL
  2. Check default credentials: Username: admin, Password: admin123
  3. Ensure your web browser allows cookies and JavaScript
  4. Try clearing your browser cache and cookies
  5. If you changed the password and forgot it, contact your system administrator

Possible causes and solutions:

  • Fuel type mismatch: Ensure the correct fuel type is selected in POS
  • Database connection: Check if the system can connect to the database
  • Permission issues: Verify the user has permission to process sales
  • Browser cache: Refresh the page or clear browser cache
Prevention: Regular system maintenance and database integrity checks help prevent these issues.

Troubleshooting steps:

  1. Check your printer connection and ensure it's powered on
  2. Verify company information is set in System Settings
  3. Ensure your browser allows pop-ups from the StackFuel MS site
  4. Try using a different browser or device
  5. Check printer paper and ink/toner levels

Performance optimization tips:

  • Close unnecessary browser tabs and applications
  • Use a modern, updated web browser
  • Check your internet connection speed
  • Clear browser cache and cookies
  • Restart your browser or device
  • Contact administrator for database optimization

Backup procedures:

  1. Navigate to System → Backup & Sync (Administrator only)
  2. Click "Create Store Backup"
  3. Wait for the backup process to complete
  4. Download the backup file and store it securely
  5. For cloud sync: Configure MySQL connection and click "Sync to Online Database"
Recommendation: Create backups weekly or after major data changes.
support_agentNeed More Help?

If you're still experiencing issues:

  • Check the complete documentation in the docs/ folder
  • Review system logs for error messages
  • Contact your system administrator
  • Ensure your system meets the minimum requirements

System Requirements: PHP 7.4+, SQLite 3.0+, Modern web browser